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Parent Information



Welcome to the main resource and information hub for our parents/guardians!

Below you will find all of the information you need for frequently asked questions, especially as they pertain to school calendars, enrollment services, dress code, transportation, and more!



Administration & Faculty Directory

Our campus administrators and faculty are best available via email. If you have a question or concern, please address it with the appropriate administrator.

For a complete list of email addresses for our school faculty and staff, click here.

Matthew 18 Principle: If you have a concern pertaining to your child’s progress in class, please make appropriate contact with your child’s teacher first. If reasonable resolution cannot be agreed upon, you should then contact the administrator for your child’s grade level.

Please note that our administrative staff does not facilitate drop-in appointments. Please email the appropriate administrator with a request to meet and they will respond to you promptly.

Attendance Procedures

Middle School (Grades 6-8) & Upper School (Grades 9-12)


What is the official procedure for contacting the school when my child is absent?

Please call the Attendance Office at 614-382-1111 ext. 415 to notify the school of the absence.

In order for the student absence to be considered for excusal, the school attendance office must receive a written excuse from the parent/guardian. An email is acceptable and should include the following:

  1. Student Name
  2. Date of Absence
  3. Reason for Absence


Please send this information to schneiderl@harvestprep.org within 24 hours of the absence, per our handbook policy.

If the student is absent for three or more consecutive days for medical reasons, a doctor’s excuse is required upon return to school. The absence will remain unexcused until the documentation has been received and verified.



What time does the school building open each morning?

Students are permitted to enter the school building beginning at 7:00 AM each morning. Students are required to wait in the MAC Café under the supervision of assigned faculty and staff. At the 7:50 AM welcome bell, students are permitted to enter the E & D-wing hallways, locker areas, and classrooms.

Students are required to exit the school building and campus by 3:10 PM daily. The only exception applies when a student is staying after school for tutoring, study-tables, athletic or academic teams, etc., of which the student must be under official supervision beginning at 3:10 PM and remain supervised by the staff member until the student exits the building and campus.



What does the Ohio Department of Education classify as an excused absence?

  • Illness or injury of the student
  • Illness in the family requiring the presence of the student
  • Quarantine of the home
  • Death of a relative
  • Medical or dental appointment
  • Religious holiday
  • College visitation*
  • Other emergency as approved by the school administration

*Student is required to take the official HPS College Visitation Form with them to the visit and have it signed by the college admissions department. The signed form is due upon return to school in order for the absence to be marked as excused.



What is considered a tardy?

Students who are not physically presented in their assigned 1st period class by the 8:00 AM tardy bell are officially considered tardy. The tardy is considered unexcused unless it is accompanied with a written note from a parent/guardian or faculty/staff member. In addition to the reasons listed for an excused absence, inclement weather is considered an excused tardy.

Each time students are tardy unexcused five (5) times within a grading period they will be issued a Detention and once they accumulate ten (10) tardies within a grading period they will be issued a Saturday School. Students are also considered tardy during the school day if they are not present in their assigned classroom when the tardy bell rings, of which they are then required to report to the Upper School Attendance Office for an unexcused tardy pass.



Who should I contact if I have additional questions?

Mrs. Dava Butler serves as the Middle School & Upper School Attendance Coordinator for Harvest Preparatory School and can answer your questions pertaining to the standards as established by the Ohio Department of Education, as well as requirements established by the school. Mrs. Butler can be reached at 614-382-1111 ext. 415 or via email at butlerd@harvestprep.org



Lower School (PK-Grade 5)

The earliest time that a student in Grades PK-5 can be permitted into the building is 7:30 AM. Because students are required to be in their class and ready to begin at 8:00 AM, the drop-off locations close at 7:55 AM, therefore all late students are required to report to the Security Entrance.


Morning Drop-Off/Building Entrance Locations:
  • Bus Riders – East Entrance
  • Car Riders – North Entrance
  • Preschool – South Entrance (C-Wing Doors)

Students should not be left unattended by parents/guardians before 7:30 AM and Lower School students are not permitted to use the Middle School & Upper School or Security Entrance before 7:55 AM.

Parents/Guardians of students in Pre-Kindergarten-Grade 5 should notify the Lower School Office Attendance Coordinator, Ms. Susan Carlos, by phone at 614-382-1111 ext. 218 or carloss@harvestprep.org to report a student absence.

A written note or email should be made available to the school office or classroom teacher before or upon the student returning to school. See above for the classification of excused absences.

Bell Schedule
To view the standard Upper School Bell Schedule, click here. Special bell schedules are announced periodically to accommodate for events such as Honor Roll Assembles, Pep Rallies, and Spiritual Emphasis Weeks.
Calendar
To view/ download the calendar Click Here
Continuous Enrollment

Continuous Enrollment Policy


Harvest Preparatory School no longer has a re-enrollment policy, but has recently moved to a Continuous Enrollment method. This simply means, once a student is enrolled, they will continue to be enrolled as long as all established conditions and obligations are met annually.

In January of each year, currently enrolled families will be charged a Continuous Enrollment Fee by way of the Tuition Management System. Once the fee has been paid, the student will be placed on the applicable grade level roster for the next school year. If the family plans to withdraw for any reason at the end of the current school year, they must notify the Enrollment Services Center by the last day of January to ensure the that fee is not applied to their account.

The Continuous Enrollment Fee is non-refundable. If a student withdraws after the fee has been paid, or if the student is dismissed from the school for any reason, they forfeit the opportunity for a refund. This includes moving out of the area, being dismissed for academic, behavioral, or attendance reasons, and outstanding tuition balances.

When the Open Enrollment period for new students begins in February of each year, newly accepted students have the opportunity to be placed on their assigned grade level roster as they are admitted. If a current student plans to withdraw but then decides to return to the school after February, they are still required to pay the Continuous Enrollment Fee as a condition of returning to the school and before a spot can be reserved on the grade level roster.

For any questions pertaining to billing or fees, please contact the Enrollment Services Center at 614-382-1111 (Option #7) or by email at enrollment@harvestprep.org.

Dress Code

To view the Dress Code, click here.

Extended Care Program

To view the Extended Care Program, click here.

FACTS Family Portal

FACTS (formerly known as RenWeb) is our school management system and parent portal that provided a web interface for many common tasks. Features of the system include: student information management, access to student grades, student attendance, and student scheduling. We also email student progress reports and quarterly grade reports.

If you are a parent/guardian and need assistance in accessing your FACTS account, click here.

If you are a student and need assistance in accessing your FACTS account, click here.

If you have recently moved, changed your email, or telephone number, please contact the Enrollment Services at 614-382-1111 ext. 206, so we can update your information.

You may log into your FACTS Family Portal by clicking here.

Final Forms

To view the Final Forms , click here.

Food Services Department

To view the current lunch menu, click here.

Harvest Preparatory School provides the opportunity for students to purchase a hot lunch that is nutritious and appetizing, at the following daily rates:

  • Pre-School: $2.00
  • K-12: $3.00
  • Extra milk: $.50

The HPS Food Services Department ensures that our students meet the age-appropriate USDA nutritional requirements for a balanced meal, in full compliance with the Congressional Healthy Hunger Free Kids Acts.

The standard daily school lunch consists of a meat or meat alternative, grain, fruit, vegetable, and milk.

A la carte menu items are also available daily for students in middle and high school (Grades 7-12) on a daily basis. Prices vary and are subject to change without notice. Sample menu items include: chicken wraps, chicken salads, pepperoni pizza, grilled chicken sandwich, chicken wings, and French fries. Vending machines with healthy snacks and beverages are also available for student purchase during the lunch blocks.

While students are encouraged to purchase the hot lunch provided by the school, they are also permitted to bring a packed lunch from home. Students do not have access to refrigeration during the school day. Microwaves and toaster usage is available in the cafeteria eating area only.

Harvest Preparatory School participates in the free-reduced lunch program. To determine eligibility, click here, and submit the completed application form to the HPS Food Services Department for processing.

The school has a “closed” lunch policy, meaning students are not permitted to leave the campus during the lunch blocks. The only exception to this policy applies when a student follows the procedure for early dismissal and is approved to leave the building (ie. with a parent/guardian) for lunch. Students are not permitted to invite outside guests or students form other schools to join them for lunch.

If you need to add money to your child's lunch account, please do so through the http://www.myschoolaccount.com program.

Handbook

See attached handbook here.

The Harvest Preparatory School Student Handbook has been compiled to improve communication among the administrators, faculty, parents, and students. We urge you to read it carefully, to encourage your child(ren) to become familiar with it, and to comply with the established rules and regulations set forth in it. While the school handbook cannot possibly address all of the rule infractions for which students may be disciplined, it does provide guidelines about student life at Harvest Preparatory School.

Inclement Weather

Inclement Weather


In the event of severe winter weather, the official announcement for an emergency school closing will be determined by the school administration. In most situations, the school administration will make the announcement of a closure in a timely manner for parents/guardians to make the appropriate accommodations for childcare arrangements.

Because our students reside within 16 different central Ohio public school districts, and due to transportation arrangements with public school districts, our school will never announce a “school delay.” Harvest Preparatory School will either open or close on the regular bell schedule or close for the entire school day.

We will determine our closing independently of other private schools and public school districts.

If we are closed due to inclement weather, we will operate the day as a traditional “Snow Day,” and will not classify it as an “Asynchronous Learning Day.”

Harvest Preparatory School will announce an inclement weather closure by the use of the following mediums:

  • Local Television Stations
  • School Website
  • Social Media
    • Harvest Preparatory School Facebook, Twitter, Instagram accounts.
  • FACTS Parent/Guardian Text Alert
    • All parent/guardian cell phone numbers registered in FACTS will automatically receive a text alert from the school.

Non-Discriminatory Policy

Harvest Preparatory School admits students of any race, color or ethnic origin to all its rights, privileges, programs and activities. In addition, the school will not discriminate on the basis of race, color or ethnic origin in the administration of its educational programs and athletics/extracurricular activities. Furthermore, the school is not intended to be an alternative to court or administrative agency ordered, or public school district initiated desegregation.

Student Health Clinic

Our school has a full-time Student Health Clinic Nurse on campus while school is in session and provides medical care on an as-needed basis for students and staff.

School Nurse: Sherri Thomas, RN; 614-382-1111 ext. 402 or thomass@harvestprep.org

No medication, prescription or non-prescription, will be administered without written parent/guardian consent, and only at the advisement of a physician.

Students needing to take prescription medication during the school day must have the proper completed documentation submitted to the School Nurse.

Click here Student Medical Forms

Supply List

See attached supply list here.

Technology

Harvest Preparatory School provides a fully functional technology-based instructional approach.

All students are required to submit a Chromebook Agreement Form in order to utilize the devices provided for learning. Submission of a form indicates full agreement to the Chromebook Handbook.

Chromebook Agreement Form
Chromebook Handbook


The Teacher

We are proud to lead the way in private Christian education by integrating technology into the curriculum and creating a true blended-learning experience for our students. We are a 1:1 campus, meaning we have the equivalency of electronic devices (Chromebook & iPads) to allow each student who is enrolled the opportunity to use one in their personal learning environment.

Our faculty is Google Educator Level 1 Certified and integrates web-based and Google Classroom platforms into their instruction and student assignments and assessments.


The Student

Students have the opportunity and are encouraged to bring their own electronic device to campus, but also utilize the devices that we have readily accessible in our learning spaces. Students have direct access to Chromebooks, laptop computers, desktop computers, and iPads. Our expanded secure wireless network allows for students to engage in digital learning during the school day.

We do not allow students to use cell phones during the school day.


The Parent

Our school uses FACTS, a web-based program that brings the parent and the school together in one unified system allowing parents/guardians to access grades and other pertinent school information in one convenient location. In addition, our main medium of communication to parents/guardians and students comes through email, to include weekly updates, interim reports, and quarterly report cards.


The Campus

Every classroom is equipped with Promethean technology. In addition, all of our learning environments have the opportunity to use Chromebooks, iPads, laptops, or desktops for daily instruction. Our Middle and Upper School wing has a newly-remodeled academic research center, complete with Promethean group learning stations, a 3-D printer, a Promethean Activ-Table, and Chromebooks.

Transportation Services
As a non-public school, Harvest Preparatory School does not operate its own bus or transportation services for daily routes. The following area public schools do provide transportation for students attending our school who reside within their districts:


Parents/guardians are responsible for contacting the transportation department of their home public school district to make official transportation requests.

If a student bus is late in the morning to pick up your student or late in the afternoon to drop off your student to your home, you should contact the public school district transportation office that is transporting your student for a status update, not Harvest Preparatory School, as we are not provided with this information.

There are times when buses will not be available for transporting students and this communication can sometimes be made from the public school to Harvest Preparatory School up until the end of the school day. Please click here to review our pick-up policy, as it relates to no-show buses.

Ms. Susan Carlos is our Transportation Coordinator and can assist parents/guardians with making contact with public school districts, as necessary. She can be reached via email at

Wellness Policy

To view the Wellness Policy, click here.

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QUICK CALENDAR

FEB 27

ACSI National Day of Prayer #SchoolsThatPray

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FEB 28

Chess Club (MS & US IN THE ARC 3:00-4:30PM)

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School Office Hours

7:30 am - 3:30 pm